Compliance Rules and Email Archiving: What You Need to Know

I’ve written in the past how archiving can minimize litigation costs for school districts through eDiscovery and with the ability to handle Freedom of Information requests in a timely and efficient manner. Another way email archiving can benefit schools and districts and save you money is by understanding three specific compliance rules.

Health Insurance Portability and Accountability Act (HIPAA)

HIPAA provides data privacy and security provisions for safeguarding medical information. It requires that health information is not only kept private but when you share it in any capacity, there’s a record that you shared it.

However, there’s nothing specifically in the law that talks about email archiving. When using a cloud-based archiving product that’s compatible with popular school email providers like G Suite for Education or Office 365, you gain the ability to log and produce those records, and if you did share personal health information, there’s a log to help you prove that it was a legal request.

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